Kiaro · For freelancers with a full client list
From first call to paid invoice. In one app, not six.
Track time, manage clients, send invoices, get paid. The AI command bar doesn't just answer questions, it drafts proposals, generates invoices, and sends payment links.
Free on 3 clients, no time limit.
Why Kiaro exists
You didn't go independent to become an admin.
You went solo for the freedom and the craft. But half your week disappears into toggling between a time tracker, a project board, a proposal tool, and an invoicing app held together by copy-paste.
Kiaro replaces all of them with one app, so you can spend your hours on work that pays.
How it works
One tool. The whole job.
Every part of your consulting workflow connected in a single app. No integrations to configure. No spreadsheet holding it together.
Log time on a task and Kiaro already knows the project, the rate, and who to bill. Ready to invoice? It pulls your hours, writes the line items, generates the PDF, and sends it with a payment link.
Your client pays from their inbox. Done.
What changes
Log hours. Click invoice. Get paid.
Start a timer with one click. At the end of the week, hit “Create invoice.” Kiaro groups everything by task, applies your rate, writes professional line items, generates the PDF, and sends it with a payment link. Your client pays from their inbox. No chasing. No awkward follow-ups.
You quoted 20 hours. You worked 26. Bill all 26.
Set a flat monthly fee and an hours allowance per client. Kiaro tracks the burn live, and the moment a client goes past the cap it prices the overage at your agreed rate and puts it on the same invoice. No month-end reconstruction, no writing off the extra hours because you noticed too late. If a retainer is pacing over its ceiling, Kiaro says so mid-period, while there’s still time to talk about scope. Invoices draft themselves on your billing day, in advance or in arrears.
A branded portal your clients will love.
Every tool gives you a dashboard. Almost none give your client a single place to go.
Every client gets a branded portal where they can track projects, download deliverables, review proposals, view contracts, pay invoices, and see an activity feed of recent updates. No account to create, no password to remember. They click a magic link and see a polished, professional hub for their work with you. You control exactly which sections each client can see.
Type what you need. Kiaro handles the rest.
The AI command bar understands plain English. Create projects, draft proposals, generate invoices, or ask “how much has Acme spent this quarter?” and get an answer, not a dashboard to squint at. And the moment you open Kiaro, Smart Suggestions surface what needs you first: overdue invoices, unbilled hours, and clients who have gone quiet.
Inside Kiaro
Built for how you actually work.
Every feature is designed around the consulting lifecycle. Here are the ones that save the most time.
From blank page to signed proposal in minutes.
Describe the engagement and let AI draft a polished proposal matched to your writing style. Or start from one of five industry templates. Add structured pricing with optional line items, set an expiration date, and send it straight to your client.
Paste your meeting notes. Get action items instantly.
Paste a transcript, upload a recording, or type quick notes from a call. AI extracts a structured summary, action items with owners and due dates, key decisions, and follow-ups. Convert any action item to a tracked task with one click.
Understand the risks before signing.
Upload a contract or statement of work and get an instant AI review. Kiaro highlights missing clauses, unfavourable terms, and jurisdiction-specific considerations so you can ask the right questions before putting pen to paper.
AI analysis is a starting point, not legal advice. Always consult a qualified professional before signing.
Manual vs. command
Stop Managing. Start Commanding.
Other tools make you click through forms. Kiaro lets you speak naturally and get things done.
The Old Way
Navigate to Clients → New → Fill 8 fields → Save → Navigate to Projects → New → Fill 6 fields → Save → Navigate to Tasks → Create 5 tasks one by one
The Kiaro Way
From tracked time to a sent invoice, in one command.
The whole operating system
Everything your practice needs, powered by AI
The complete operating system for running your practice, with AI woven into every workflow.
AI Command Bar
Type what you need in plain English. Kiaro creates clients, scaffolds projects, generates proposals, and drafts invoices, all from a single conversation.
Smart Suggestions
Your home screen surfaces what needs attention today: overdue invoices, uninvoiced billable time, clients who've gone quiet. Each one comes with a one-click action.
Smart Invoicing
Generate invoices from tracked time with one click. AI writes value-based descriptions that justify your rates.
Proposal Drafting
Describe the engagement. Kiaro drafts a polished proposal matched to your style, drawing on your past proposals or one of five industry templates.
Time Tracking
One-click timers, weekly timesheets, automatic rounding, and billable amount tracking. Every minute accounted for.
Retainer Tracking
Bill a flat monthly fee against an hours allowance. Ask which clients are over their hours and Kiaro checks every active retainer at once.
Replace the stack
Replace your entire tool stack.
Most freelancers cobble together five apps to run their practice. Kiaro replaces the lot.
That's before counting the hours you save by not switching between them.
The tools you keep
Plays nicely with your accountant's books.
Connect Kiaro to your accounting platform so every invoice you send lands in your books automatically. No CSV exports. No copy-paste.
Xero
BetaPush invoices and contacts to Xero on send, and keep payments, refunds, and voided invoices in sync both ways. Get the Kiaro invoice flipped to paid the moment it's reconciled in your books, even when the client paid by bank transfer.
Beta: limited to 25 organisations while we complete Xero App Partner certification. QuickBooks Online up next. See what's on the roadmap.
Pricing
Simple pricing. No surprises.
Start free. Upgrade when your practice outgrows it.
All plans include the full AI command bar, time tracking, invoicing, proposals, and knowledge base.
Free while you set up. Paid when you bill.
- Up to 3 clients
- Unlimited invoices and retainers
- 100 AI commands/month
- Kiaro-branded invoices and portal
- Time tracking & invoicing
- 500 MB storage
For a busy solo practice
- White-label (your own brand)
- Xero accounting
- Unlimited clients & projects
- Unlimited AI commands
- Online payments via Stripe
- 10 GB storage
When you bring in help
- Everything in Solo
- Unlimited AI commands
- Per-seat billing ($29/seat/mo, 2 seat minimum)
- White-label portal
- 100 GB storage per seat
Compare all plans · No contracts, cancel anytime
Questions you're probably asking
It's the primary interface. You can do everything manually, but most things are faster through the command bar. Type "invoice Acme for last month's hours" and it pulls your unbilled time, drafts the invoice, and waits for your go-ahead. It's not generating inspirational quotes. It's doing your admin.
Yes, and retainers are unlimited on every plan, including Free. Set a flat monthly fee and an included-hours allowance per client. Kiaro tracks hours used against the allowance in real time, prices anything past the cap at your overage rate, and puts it on the same invoice. Invoices auto-draft on your billing day, in advance or in arrears, with mid-cycle proration handled. And if a retainer is pacing over its allowance, Kiaro flags it before the period closes, while there's still time to talk about scope.
You can create proposals from scratch, pick from five industry templates, or let AI draft one based on your scope and budget. Every proposal includes structured pricing with optional line items. Send it to your client and they can review, accept, or decline through a branded portal page. Once accepted, convert it to a project with one click. The budget carries over automatically.
The client portal is a branded hub with a dashboard, projects, deliverables, proposals, contracts, invoices, and an activity feed. You control exactly which sections each client can see. Your tasks, time entries, and knowledge base stay completely private. Clients access the portal through a magic link. No account to create, no password to remember.
Every workspace is fully isolated with tenant-scoped data access. When you use AI features, your data is processed by AI providers (Anthropic, OpenAI, Google) but is never used to train their models. Sensitive fields like email addresses and financial details are stripped before being sent to AI. All connections are encrypted, and you can export or delete your data at any time.
Kiaro covers invoicing and payments, not bookkeeping or tax filing. It works alongside whatever accounting tool you or your accountant already use.
You can export everything at any time: clients, projects, invoices, time entries, and knowledge base entries. Your data belongs to you. If you cancel, your account stays read-only for 30 days so you can grab anything you missed.
Absolutely. Every feature (clients, projects, tasks, invoicing, time tracking) is fully accessible through the traditional interface. The AI command bar is the fastest way to get things done, but you never have to use it. You can even disable AI entirely in workspace settings.
Those tools are designed for internal team collaboration, not client-facing service delivery. They don't handle invoicing, proposals, contracts, or payments. And when you invite a client as a guest, they see your task boards and internal structure. With Kiaro, your client gets a clean portal showing only what matters to them: project status, deliverables, invoices, and proposals. No account to create, no tool to learn. One platform instead of juggling three or four.
What people running their own practice say
Trusted by freelance marketers, strategists, and operators.
“Having a single source of truth has drastically reduced my admin stress, saved me hours of weekly overhead, and ensures no billable hours or unpaid invoices ever slip through the cracks.”
“If you'd rather do the actual work than drown in admin tasks, Kiaro might be for you. It connects every part of your consulting workflow in one place, without feeling overwhelming.”
“Fewer tools, streamlined quoting, time tracking, project management, invoicing, and follow-ups. Everything I need is in one place and easy to find.”
Start today
You've got better things to do than admin.
Kiaro gives you back the hours you lose to tool-juggling, invoice-chasing, and proposal-writing. Start free with 3 clients and see if it fits how you work.
Start free, no card requiredFree on 3 clients with no time limit. Upgrade only when your practice outgrows it.