For independent consultants and small practices who'd rather do the work than manage it
One app to run your practice. From first call to final invoice.
Track your time, manage clients, send invoices, and get paid, all from one place. An AI command bar lets you do it all by typing what you want in plain English.
Start free, no card requiredYou didn't go independent to become an admin.
You went solo for the freedom and the craft. But half your week disappears into toggling between a time tracker, a project board, a proposal tool, and an invoicing app held together by copy-paste.
Kiaro replaces all of them with one app, so you can spend your hours on work that pays.
From Idea to Invoice in Minutes
Tell Kiaro What You Need
Type a natural language command. "Set up a website project for Client X at $20k with 6 milestones."
Review the AI Plan
Kiaro shows you exactly what it will create: client records, tasks, timeline, budget. Approve with one click.
Let AI Handle the Rest
Proactive alerts, smart invoicing, scope monitoring, and status updates, all on autopilot.
One tool. The whole job.
Every part of your consulting workflow connected in a single app. No integrations to configure. No spreadsheet holding it together.
Log time on a task and Kiaro already knows the project, the rate, and who to bill. Ready to invoice? It pulls your hours, writes the line items, generates the PDF, and sends it with a payment link.
Your client pays from their inbox. Done.
Log hours. Click invoice. Get paid.
Start a timer with one click. At the end of the week, hit “Create invoice.” Kiaro groups everything by task, applies your rate, writes professional line items, generates the PDF, and sends it with a payment link. Your client pays from their inbox. No chasing. No awkward follow-ups.
A branded portal your clients will love.
Every tool gives you a dashboard. Almost none give your client a single place to go.
Every client gets a branded portal where they can track projects, download deliverables, review proposals, view contracts, pay invoices, and see an activity feed of recent updates. No account to create, no password to remember. They click a magic link and see a polished, professional hub for their work with you. You control exactly which sections each client can see.
Type what you need. Kiaro handles the rest.
The AI command bar understands plain English. Create projects, draft proposals, generate invoices, or ask “how much has Acme spent this quarter?” and get an answer, not a dashboard to squint at. It watches your business for you too, flagging budget overruns, overdue invoices, and contracts up for renewal before they become problems.
Built for how you actually work.
Every feature is designed around the consulting lifecycle. Here are the ones that save the most time.
From blank page to signed proposal in minutes.
Describe the engagement and let AI draft a polished proposal matched to your writing style. Or start from one of five industry templates. Add structured pricing with optional line items, set an expiration date, and send it straight to your client.
Paste your meeting notes. Get action items instantly.
Paste a transcript, upload a recording, or type quick notes from a call. AI extracts a structured summary, action items with owners and due dates, key decisions, and follow-ups. Convert any action item to a tracked task with one click.
Understand the risks before signing.
Upload a contract or statement of work and get an instant AI review. Kiaro highlights missing clauses, unfavourable terms, and jurisdiction-specific considerations so you can ask the right questions before putting pen to paper.
AI analysis is a starting point, not legal advice. Always consult a qualified professional before signing.
Stop Managing. Start Commanding.
Other tools make you click through forms. Kiaro lets you speak naturally and get things done.
The Old Way
Navigate to Clients → New → Fill 8 fields → Save → Navigate to Projects → New → Fill 6 fields → Save → Navigate to Tasks → Create 5 tasks one by one
The Kiaro Way
Everything Your Practice Needs, Powered by AI
The complete operating system for running a consulting practice, with AI woven into every workflow.
AI Command Bar
Type what you need in plain English. Kiaro creates clients, scaffolds projects, generates proposals, and drafts invoices, all from a single conversation.
Proactive Briefing
Every morning, Kiaro tells you what needs attention. Scope creep, overdue invoices, stale clients. Each insight has a one-click action.
Scope Creep Detection
Kiaro compares your proposals against actual hours in real-time. Know the moment a project goes off-track.
Smart Invoicing
Generate invoices from tracked time with one click. AI writes value-based descriptions that justify your rates.
Proposal Drafting
Describe the engagement. Kiaro drafts a polished proposal matching your style, learns from your past work, and improves over time.
Time Tracking
One-click timers, weekly timesheets, automatic rounding, and billable amount tracking. Every minute accounted for.
Replace your entire tool stack.
Most consultants cobble together five apps to run their practice. Kiaro replaces the lot.
That's before counting the hours you save by not switching between them.
Questions you're probably asking
It's the primary interface. You can do everything manually, but most things are faster through the command bar. Type "invoice Acme for last month's hours" and it pulls your unbilled time, drafts the invoice, and waits for your go-ahead. It's not generating inspirational quotes. It's doing your admin.
You can create proposals from scratch, pick from five industry templates, or let AI draft one based on your scope and budget. Every proposal includes structured pricing with optional line items. Send it to your client and they can review, accept, or decline through a branded portal page. Once accepted, convert it to a project with one click. The budget carries over automatically.
The client portal is a branded hub with a dashboard, projects, deliverables, proposals, contracts, invoices, and an activity feed. You control exactly which sections each client can see. Your tasks, time entries, and knowledge base stay completely private. Clients access the portal through a magic link. No account to create, no password to remember.
Every workspace is fully isolated with tenant-scoped data access. When you use AI features, your data is processed by AI providers (Anthropic, OpenAI, Google) but is never used to train their models. Sensitive fields like email addresses and financial details are stripped before being sent to AI. All connections are encrypted, and you can export or delete your data at any time.
Kiaro covers invoicing and payments, not bookkeeping or tax filing. It works alongside whatever accounting tool you or your accountant already use.
You can export everything at any time: clients, projects, invoices, time entries, and knowledge base entries. Your data belongs to you. If you cancel, your account stays read-only for 30 days so you can grab anything you missed.
Absolutely. Every feature (clients, projects, tasks, invoicing, time tracking) is fully accessible through the traditional interface. The AI command bar is the fastest way to get things done, but you never have to use it. You can even disable AI entirely in workspace settings.
Those tools are designed for internal team collaboration, not client-facing service delivery. They don't handle invoicing, proposals, contracts, or payments. And when you invite a client as a guest, they see your task boards and internal structure. With Kiaro, your client gets a clean portal showing only what matters to them: project status, deliverables, invoices, and proposals. No account to create, no tool to learn. One platform instead of juggling three or four.
You've got better things to do than admin.
Kiaro gives you back the hours you lose to tool-juggling, invoice-chasing, and proposal-writing. Start free with two clients and see if it fits how you work.
Start free, no card required