13 tools. One app. Nothing to connect.

Clients, time, proposals, invoices, payments. Every part of the practice, already talking to each other.

Start free, no card required Watch the 45-second demo

Invoices, retainers, and projects are unlimited on every plan, even Free. Paid plans add white-label branding, Xero accounting sync, a higher client ceiling, and a stronger AI model.

From timesheet to billable in under a minute.

Clients & CRM

Every client relationship in one place, from first conversation to ongoing engagement.

Client profiles with status, industry, value, and notes
Multiple contacts per client, role-tagged, with an auto-selected primary for proposals and invoices
Lead pipeline that advances on its own as you hold meetings and send proposals
One client page linking their projects, invoices, proposals, and contracts
AI re-engagement drafts for clients who have gone quiet

The Kiaro client list: each client on one row with status, industry, primary contact, how many projects are active, and revenue to date.

Every client relationship in one place, no more digging through email threads. Start free

Clients & CRM documentation

Projects & Tasks

Break work into projects and tasks, and see it the way you think.

Projects tied to a client with budget, rate, and timeline
Tasks with status, priority, estimated hours, and due dates
List or kanban view with drag-and-drop
Quick-add a task from anywhere with the T shortcut
Deliverables to track what you owe, with files clients can download

Break down the work in the same app that bills it. Start free

Projects & Tasks documentation

Time Tracking

Every minute is linked to a task and project, so you always know what to bill.

One-click timer on every page, with auto-pause so nothing runs overnight
Weekly timesheet grid, plus manual entry and reusable templates
Billable tracking with configurable rounding
Turn uninvoiced time into an invoice in one click
A nudge to bill when a project crosses $500 of unbilled time

Kiaro time tracking: 232 billable hours worth $22,040, of which $11,780 is still uninvoiced with a Create invoice link beside it, above the day-by-day list of entries.

Turn today's tracked time into an invoice, not a spreadsheet. Start free

Time Tracking documentation

Reports

Turn tracked time into decisions: what you really earn per hour, where money leaks, and where your time goes.

Your effective hourly rate, so you see what you actually earn
Spot money leaks: unbilled time and clients quietly under your rate
See where your hours really go, by client and across the week
Catch projects drifting over budget or past their estimate
Team utilization at a glance, on the Team plan
Just ask: how did my time go this month?

See your real hourly rate for the first time. Start free

Reports documentation

Retainers

Bill a flat monthly fee against an hours allowance, and let overage handle itself. Unlimited retainers on every plan, including Free.

A flat monthly fee with an included-hours allowance per client
Live burn-down: hours used, overage accruing, and the next invoice estimate
Overage billed automatically on the same invoice, with no manual math
Bill in advance or in arrears, on any billing day, with mid-cycle proration
Invoices auto-draft on the billing day, or on demand with Invoice now

Let overage bill itself instead of doing the math by hand. Start free

Retainers documentation

Invoicing & Payments

Bill any way you work, and get paid without leaving Kiaro.

Invoice from tracked time or completed milestones in one click
Hourly, fixed-price, milestone, or retainer billing
Branded PDF with a Stripe payment link, sent by email
Scheduled send and automatic overdue reminders
AI-drafted, tone-aware payment follow-ups
Two-way Xero sync on Solo and Team

The Kiaro invoice list sorted by status: drafts first, then three overdue invoices showing how many days late each one is, then paid, with outstanding and overdue totals per currency above.

Get paid without leaving the app you tracked the time in. Start free

Invoicing & Payments documentation

Proposals

Draft, send, and close, in one flow.

Draft with AI from a scope and budget, start from a template, or write from scratch
A reusable content library for the sections you send every time
A structured pricing table with optional line items
Send by email with a branded PDF and a portal link
Clients accept or decline in the portal, with signer, timestamp, and IP logged
Convert an accepted proposal into a project in one click

Go from scope to signed proposal in minutes, not a Friday afternoon. Start free

Proposals documentation

Contracts

Store contracts, track expiry, and run AI analysis before you commit.

Store contracts with client, value, terms, and the signed file
Status tracking with expiry warnings before renewals lapse
AI risk analysis: severity rating, missing-clause gaps, and red flags
A plain-English checklist to take to your lawyer

Know what you're signing before you sign it. Start free

Contracts documentation

Client Portal

A self-service hub where clients track work, review documents, and pay. One magic link and they are in.

One magic link, with no account for your client to manage
Choose exactly which sections each client can see
Clients pay invoices via Stripe, accept proposals, and download deliverables
Your logo and brand colour on Solo and Team; Kiaro-branded on Free
Preview the portal exactly as your client will see it

A client portal carrying the consultant's own branding: the client sees their active project, an outstanding invoice with its due date, a signed contract, and an approved deliverable.

Give every client their own home base, no password required. Start free

Client Portal documentation

Meetings

Turn a transcript into everything worth remembering.

Paste a transcript, upload a file, or type notes
AI extracts a summary, action items, key decisions, and follow-ups
Turn any action item into a tracked task in one click
Link meetings to the client and project

Never write a follow-up email from a blank page again. Start free

Meetings documentation

Knowledge Base

Keep the processes, frameworks, and lessons your work produces.

Articles with rich text, files, and links, organised by category and tag
Link any article to a client or project, and pin what matters
AI auto-capture pulls lessons from completed work
Search and filter across everything

Reuse what you already figured out, instead of solving it twice. Start free

Knowledge Base documentation

AI Command Bar

Press Cmd+K, say what you need in plain English, and the AI handles the rest. Nothing touches your data until you approve it.

Reads run instantly; every write is staged as a plan you approve first
Actionable briefings: answers come back as cards you can act on, like send reminder, mark paid, or start timer
Dedicated AI tools: contract analysis, proposal drafting, knowledge capture, re-engagement, and time estimates
Matches your writing voice with a workspace style guide
100 commands/month on Free; unlimited on Solo and Team

Try it yourself: press Cmd+K the moment you're in. Start free

AI Command Bar documentation

Dashboard & Reporting

See where the business stands, and what to do next.

An AI home with smart suggestions and quick actions
A KPI dashboard: revenue, outstanding, hours, and utilization, with trends
Set targets for revenue, hours, and utilization
Daily and weekly email digests of your priorities, on the days you choose
Export any list to CSV, or your full workspace from Settings

Open Kiaro and know exactly what needs you first. Start free

Dashboard & Reporting documentation

Everything above, free to start.

Start with a free account. Upgrade when your practice outgrows it.

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