Kiaro · Why it exists
You went independent to do great work. Not to manage six different tools.
Most freelancers spend hours every week switching between invoicing apps, time trackers, proposal builders, spreadsheets, and email. Kiaro replaces all of them with one platform that actually understands how consulting works.
The status quo
The hidden cost of “good enough” tools
5
Apps in a normal freelance stack
An invoicing app, a time tracker, a CRM, a proposal tool, a contract tool. None of them talk to each other, and every handoff between them is a place work goes missing.
4
Admin jobs between you and the money
Copying data between apps, formatting invoices, chasing late payments, updating spreadsheets. Not one of them is billable.
15%
Of chargeable work never reaches the bill
When your timer lives in a different app from your invoices, hours slip through the cracks. Every. Single. Month.
The 15% is from a London Business School study of chargeable consulting work. The other two numbers count the items listed above. They are observations, not survey data.
A spreadsheet will hold anything you put in it. Including last month's PO number.
“Having a single source of truth has drastically reduced my admin stress, saved me hours of weekly overhead, and ensures no billable hours or unpaid invoices ever slip through the cracks.”
One platform
Replace your entire tool stack
Everything you need, in one place. No more switching tabs, no more copy-pasting, no more “which app was that in?”
Invoicing app
Bill hourly or fixed price. Create invoices from tracked time or project milestones. Accept payments via Stripe. Automatic reminders.
Time tracker
Built-in timer, manual entry, and weekly timesheet. Billable and non-billable. Rounds to your preferred increment.
CRM / spreadsheet
Clients, contacts, pipeline stages, revenue tracking, and activity history. All linked to projects and invoices.
Proposal builder
AI-generated proposals with structured pricing. Send to clients, track acceptance, convert to projects.
Project management tool
Projects, tasks, deliverables, and due dates. Scope tracking compares estimated hours against logged hours.
Contract tool
Upload or create contracts. Track status, expiration, and renewal dates. AI-powered contract analysis.
“Fewer tools, streamlined quoting, time tracking, project management, invoicing, and follow-ups. Everything I need is in one place and easy to find.”
“If you'd rather do the actual work than drown in admin tasks, Kiaro might be for you. It connects every part of your consulting workflow in one place, without feeling overwhelming.”
AI built in, not bolted on
Other tools are adding AI as an afterthought. Kiaro was designed around it.
The AI command bar is the primary interface. Type what you want in plain English and Kiaro does it. Create a client, draft a proposal, generate an invoice, break a project into tasks. AI proposes, you review and confirm.
Natural language commands
Type “Create a project for Acme with a $10K budget and break it into tasks.” Kiaro handles the rest.
You stay in control
AI never writes to your database without your permission. Every action is staged for review before execution.
Multi-model routing
Kiaro automatically picks the best AI model for each task. Complex generation gets a powerful model. Simple lookups get a fast one. You pay one price.
AI proposals and emails
Generate professional proposals from a scope outline. Draft client emails with full context about their projects, invoices, and history.
Smart suggestions on Home
Kiaro surfaces overdue invoices, uninvoiced billable time, and stale clients on your Home page so the highest-leverage next actions are one click away.
A client portal that feels finished
Give clients a self-service hub to track projects, download deliverables, review proposals, and pay invoices. You control what they see. Solo and Team replace the Kiaro shell with your own logo and accent.
The workflow
From first client call to final invoice, Kiaro covers the full consulting lifecycle
“The time tracking is easy and turning my hours into an invoice really is just a click of a button. One of my favourite features is the automatic follow-ups on overdue invoices. It takes the awkward chasing off my plate and means I can focus on my clients instead.”
“Kiaro has helped me streamline processes, organise myself, time record my work and properly price work for future projects. I also no longer have to chase invoices, something I hated doing. Now Kiaro automates this for me. It's top shelf for business owners, and priced very reasonably.”
The name
Why “Kiaro”?
Kiaro comes from the Italian chiaro, which means clear, bright, or radiant. It shares a Latin root, clarus, with the names Chiara and Clara. Swapping the “ch” for a “k” keeps the Italian sound for readers everywhere.
That's what Kiaro gives you. You can see who owes you money, what's due this week, and where your hours went, in one place.
Start today
Ready to simplify your practice?
Start free on 3 clients, with no time limit. Want Solo or Team? Try either free for 30 days, no card needed.