Free invoice generator for freelancers

What a proper invoice needs

A clear invoice number, both parties' details, dated line items, your payment terms, and a total. Sending it the day you finish, on Net 7 rather than Net 30, is the single biggest lever on how fast you get paid. More in how to invoice a client as a consultant and the Getting-Paid Kit. If you are not sure your rate covers the gaps between projects, it helps to work out your real hourly rate before you send the next one. Billing clients in a currency that is not your own has its own pitfalls, covered in multi-currency invoicing for freelancers, and if you outgrow one-off PDFs, see the best invoicing software for consultants.

How to make an invoice in under two minutes

1. Add your business details and, if you like, your logo. They are saved in your browser for next time.
2. Fill in who you are billing.
3. Add line items with a description, quantity, and rate. The preview and totals update as you type.
4. Pick your payment terms, then add a tax or VAT line if you need one.
5. Click Download PDF. Your first download asks for an email, then this browser never asks again.

When should you send it?

The day you finish the work, not at the end of the month. Every day an invoice sits undrafted is a day added to how long you wait for the money. Short terms help too: Net 7 gets you paid roughly three weeks sooner than Net 30, and most clients pay a clear, itemised invoice without a second thought. If chasing late payers is the real problem, the Getting-Paid Kit has a five-email sequence written for you.

Adding VAT, GST, or reverse charge

Add a single tax line, name it whatever fits your country (VAT, GST, sales tax, BTW), and set the rate. For EU business-to-business work where the customer accounts for the tax, switch on the reverse-charge note: it zeroes the tax and prints the standard wording. The EU VAT invoice essentials guide covers the mandatory fields in full. Check your local rules, or your accountant, if you are unsure.

Questions

Is this invoice generator really free?

Yes, and there is no paywall or watermark. Building the invoice needs nothing at all. The first download asks for an email so you can subscribe to occasional updates, then every download after that on the same browser is instant. The tool itself runs entirely on your device.

Do you store my invoice or my client's details?

No. Everything is generated on your device and nothing is sent to our servers. Your own business details are saved in your browser so your next invoice is pre-filled, and you can clear them anytime.

Can I add VAT or sales tax?

Yes. Add one tax line with your own label (VAT, GST, sales tax) and rate. For EU cross-border work you can switch on a reverse-charge note.

Which currencies are supported?

Most major currencies including USD, EUR, GBP, ZAR, AUD, CAD, INR and more. Each invoice uses a single currency.

Do I need to create an account?

No. There is no sign-up, no password and no account. Your first download asks for an email address to subscribe you to occasional updates, and you can unsubscribe from the first one. After that this browser downloads without asking again.

Can I add my company logo?

Yes. Upload a PNG or JPG up to 2 MB and it sits at the top of the invoice. The image stays in your browser and is embedded straight into the PDF.

How do I add a discount?

Turn on the discount option and choose either a fixed amount or a percentage. It is applied to the subtotal before tax.

What is the reverse-charge note for?

It is for EU cross-border business-to-business work where the customer accounts for the VAT. Switching it on sets the tax to zero and prints the standard reverse-charge wording. Check your local rules or your accountant if you are unsure.

Can I reuse my details on the next invoice?

Yes. Your business details are saved in your browser and the invoice number moves on by one each time, so your next invoice is mostly filled in already.

Does it work on my phone?

Yes. The tool is responsive and the PDF downloads in mobile browsers too.